One of the top brewing companies in America is a consulting client of mine. However, during a seminar for a brewery management team, we were jolted by a “communication wake-up call.” We discovered that even though co-workers speak the same words, they don’t attach the same meanings. Here’s what happened. I asked people to write a list of simple words, such as often, sometimes, never, and usually. Then I asked them to put a percentage value next to each. For example, if I say, “He is often late for meetings,” what does often mean? 10% of the time? 50%? 75%? Etc.

The range of answers was amazing. Often went from 5 to 97%. Sometimes was 20 to 80%. Even never was 0 to 100%, with a fourth of the people saying it was somewhere in-between! We were amazed because we assumed everyone in the room put about the same meaning on those simple, everyday words. After all, this was the management team and they worked closely together. I’ve lead this exercise with over 200 groups working in offices, factories, hospitals, education, sales situations, even government. Incredibly, the results are wide-ranging, even among well-educated people who communicate regularly with each other.

What does this mean to you? It’s helpful to keep this communication phenomenon in mind when you speak with customers, make presentations, compose e-mails, memos, reports, instructions, or ask for assistance. Make your communication clearer by using numbers in place of words, illustrating with specific examples, and asking clarifying questions. Define critical terms and spell out expectations. It’s smart to recognize that we may speak the same words but not say the same things.

Doug Smart is the coauthor of “Sell Smarter.” He is a sales consultant, professional speaker, and host of the daily motivational radio show, “Smarter by the Minute.” For more information, email Doug@GrowYourSales.org.
Copyright 2005 by Doug Smart

Every one of us in the selling profession is constantly looking for some way to better their salesmanship. We’re always open to suggestions, probably more than other professions, because our sales determine our income.

Although these tips seem simple, they are a combination of values that, properly planned and properly applied, will give you an advantage over your competition.

These are usually not taught to the new salesman and are often over-looked by a veteran salesman. Many people do them naturally, while others need to be reminded. Properly applied, they’ll make you more successful. Without action, they’re just words on paper…or your monitor.

If you want to stand out from the crowd, if you want to rise above the noise, if you want to be thought of as extraordinary, here are 10 simple tips that will take you to the top.

#1 – Do The Usual Things In An Unusual Way.

Any salesman can deliver a quote or sample. Make sure you do it differently than your competition. If they mail it, you need to have it delivered by a courier. When you lose an order, do it with “style and a smile “. When I lose one, I ask for the next one in advance.

My customers know by now I’m going to do this and sometimes have one waiting for me. It might be smaller than the one I wanted, but it’s sure better than nothing. And losing with class is one sure way to grow your stock in their eyes.

You don’t have or want to be extreme or offensive, just memorable, in a good way. The quality of being different is a sought after trait of successful salesmen and will pay enormous dividends.

#2 – Constantly Think About Ways To Help Your Customer.

A successful salesman never sells on intrinsic value alone. He adds a personal touch that is unique to him. He makes his product into a service, with his ideas being the extra feature that only comes from him and his company. Find new avenues for them to explore. Send them business. Talk them up at trade shows. Show them ways to make more money and spend less.

#3 – Keep In Constant Contact With The Customer.

Constant contact is essence of salesmanship. If the only time you contact your customer is when you ask for an order, you may as well not contact them. You won’t be welcome there for long. I call my customers with tips, leads, technical findings and suggestions on a regular basis and do so without asking for or referring to an order. Often, this leads to an order that I never saw coming. Don’t be a pest, be a member of their team.

#4 – Have An Uncommon Spirit Of Service.

Willingness to go above and beyond was instilled into me in the US Army. My years as a salesman have reinforced that ten-fold. Going to another town, 120 miles away, at night, on my time, to pick up a box of parts we left on a dock and delivering them to a jobsite a 2AM won me more orders than I could have ever gotten any other way. Whatever it is that you have to do, in your industry, to make your services more valuable than your competition, you need to do it.

#5 – Have Consideration For Coworkers.

You’re only as good as your team is. They’ll determine how far you go. The customer will only listen and forgive you so many times. Blaming it on your truck drivers, the shipping department, billing or manufacturing will only buy you a few buckets of forgiveness. After that, it’s all on you. Don’t make the mistake of thinking you can treat them poorly and get away with it. They have long memories and nothing is secret for long.

#6 – Treat Your Customers Employees With Respect.

Never treat your customer’s employees with less respect than you do them. You never know when they’ll have the ear of the person with purchasing power. Whether it’s a truck driver who comes to your dock, the receptionist, the accounts payable department, it doesn’t matter, they deserve your respect. I always imagine they know my grandmother and that they’ll tell her if I’m not as nice as I should be. In the past, I’ve gotten orders from having been nice to a customer’s truck driver, who broke down in our parking lot, as he pulled away from the dock. I let him use my cellphone to call his boss and his wife. I went to my house and got him some sandwiches and a drink and brought them back to him and then waited there for the tow truck to come get him.

#7 – Never Be Satisfied With Your Accomplishments.

No salesman who’s looking toward the future is ever satisfied with what he did today. He knows he’s one week of being a slacker away from being so far behind that he’ll never get back to the top. There are more people out there that you didn’t sell today than there are those that you did. I don’t even like for my boss to show me my sales numbers from month to month. I’m afraid it will cause me to ease off. Set realistic, attainable goals and if you reach them, reset them a tad higher and forget you already exceeded them.

#8 – Have a Large Capacity For Friendship.

The ability to make friends – and keep them – is one of the greatest assets a salesman can have. The majority of business sales come from friendships. Invariably, he with the most friends is the man with the most business. The greater your capacity for making friends, the greater your capacity for making money. The two are inseparable. If you think of your customers as your friends, you’ll never try to deceive them or treat them unfairly. Many who purchase will wait for their favorite salesman to visit, even when they’re offered a better deal from one of those who treat their customers coldly and say, ” Hey, it’s just business “

#9 – You Need A Keen Understanding Of Human Nature.

If you set out to study human nature, you’ll never have to worry about having learned it all. The field is ever changing, but always stays the same. The more contacts you make, the more you’ll learn. The more you learn, the more you earn. As you begin to understand your customer’s inner workings, you’ll see avenues for injecting your ideas and wooing him over to your way of thinking. You cannot treat all your customers the same way. If you do, you’ll only attain a miniscule portion of your potential. Every person you meet has their own way, it’s up to you to find their buttons, and it’s not up to them to change their ways to help you.

#10 – You Must Be A Tireless Worker.

It goes without saying that most of the better than average salesmen are hard workers. Nothing worthwhile is easily attained and sales are no exception. Properly directed effort is more valuable than education will ever be. Properly educated and directed effort is the stuff that makes dreams come true. If you will work smart and hard, in sales, the sky is the limit. Action, effort, hard work ….whatever you call it, is what it takes to succeed. Educated and directed effort will never, ever let you down.

The cost of using ‘paid for’ business software has become prohibitive. Both businesses and home users are focusing on new and affordable avenues.

The options include free software:

• StarOffice: The code base can be accessed at OpenOffice.org. This is the group coordinating the development of the product. OpenOffice .org runs on Windows, Linux, Solaris as well as Mac.

• Version 5.2: enhances browser compatibility and has the latest security and performance related enhancements.

• 602ProPC suite: Free after registration it is MS office compatible.

• EasyOffice Freeware: For personal use, it has ten applications; a text speech program and Adobe PDF file creation.

• GNOME Office: A part of the free GNOME Desktop for UNIX, many of the applications are stable to use but in development.

• K Office: Runs on UNIX, Linux, and FreeBSD, the office suite has eight important applications.

• OpenOffice.org 1.0: Based on StarOffice 5.2, this is a complete system offering word processor, spreadsheet, drawing program, presentation program, and equation writing. Compatible with Windows, Linux, and Solaris.

• RagTime Solo: Designed for desktop publishing, built in functions include: word processing, spreadsheet, and graphics. This is free for personal use.

• SOT Office 2002: Runs on Windows and Linux and has, a word processor, spreadsheet, a drawing program and a presentation program.

These are just a few examples from the many options available. Most of the above are high quality and glitch free. There are no initial costs or upgrading pressures. Most work efficiently on older computers which means, one can exit the cycle of constant forced upgrades.

Free software offers a freedom for the user to run, copy, understand, as well as modify the software. There are no restrictions, the program can be adapted to suit specific needs, and, it can be distributed along with the adaptations/improvements. The term free denotes access to the source code and not just to costs.

The advantages are:

• Cuts down capital outlay.

• Is constantly evolving as users provide valuable inputs and feedback.

• One can make modifications. Go beyond the interface and understand the workings. Plenty of user group support is available.

• Access to the source code increases user options. Permits unrestricted use of software, permits free sharing, as well as individual modifications.

• No obligations to the company. Freedom from dependencies on multinational companies who create a monopoly.

• Little or no maintenance and upgrade problems. Extends the lifespan of older hardware.

• Many are fast, hardy, as well as reliable. This can be credited to the open system of development, implementation, and testing.

However, one must find out if there are any disadvantages to the free software selected for use.

Consider:

• Is the software established?

• Are updates, patches, and new features freely available?

• What about support?

• How widely is the software in use?

• Is documentation understandable and complete?

• Are there any maintenance costs?

• Is there a forum that helps in case of problems?

Make a detailed study of your needs, then study all the options in operation, if a related business is using a particular system find out their experience and why they chose the system. Knowledge is power and a reliable guide.

Paul Wilson is the content manager for http://www.1888SoftwareDownloads.com the premier website to find Free Software Downloads including free anti-virus software, free spyware detection software, free toolbars, free chat software and more. He also manages content for http://www.1888FreeOnlineGames.com

I have encountered so many rude customer service people over the phone. Those rude and impatient people shouldn’t have been hired to be there in the first place. I learned over the years to only hire high quality people to run your company and business.

If you hire the wrong kind of people to do the wrong kind of job, that’s when your business and company will suffer the consequences sooner or later. If you hire the right kind of people to work for you, your company will flourish and your customers and clients will want to do more business with you in the future.

These are 5 qualities that you want the most from your employees:

#1 HIRE ONLY HAPPY & POSITIVE PEOPLE!

Happy people creates happy atmosphere at your work place and they will treat your customers will friendly, happy and kind attitude. Happy people tend not complain too much! They are happy to do their job! Negative attitude is very infectious, it’s like virus, it will spread very fast! One person with negative and ungrateful attitude can make other people’s life miserable in your company. Make sure when they look happy, they are not on drugs or drunk.

#2 HIRE SMART & GO-GETTER PEOPLE!
Smart & go-getter people can find a way to solve problems even if they don’t even know the answer. If they are only smart, but they are not a go-getter, sometimes, when they get stuck with a problem, the smart people won’t even try to solve the problem, but if they are both smart and go-getter, they will try hard to find a solution for every problem you give them to solve.

#3 HIRE PEOPLE WHO CAN CONTROL THEIR MOUTH!

There are so many potty mouth people out there and it seems like swearing and cursing habit is becoming an acceptable behavior. Swearing and cursing habit is not an acceptable behavior! Can you imagine having your office or business being run by bunch of potty mouth people and they run around your office or business? Your customers will judge your business by the quality of your employees’ vocabulary. It makes costumers and other employees feel uncomfortable to have someone who keep swearing and cursing in your office and business. What comes out of their mouth really tells you how smart they are and their level of their intelligent.

#4 HIRE PEOPLE WHO ARE MATURE!

If you hire kid mentality people or people who are not mature, they tend not to do their job unless you watch them while they are doing their job and tell them that you will punish them if they don’t do their job. It’s like telling a 3 year old child to clean up after his/her toys, “Mommy or daddy will spank you if you don’t clean up your toys.” If your case, you will tell them “I will fire you if you don’t do your job!”

People who are mature also know how to control their temper and volcanoes! You really don’t want to have bad temper people running around your business or office. You don’t even want impatient and bad temper people to deal with your customers either, they will scare your customers away!

People who are mature have the gift of discretion; they don’t go around gossiping and backstabbing other people by talking bad about other people in the office and business. They will create distrust in the people within your company and organization. They must know how to control their tongue!

#5 HIRE PEOPLE WITH GOOD LISTENING AND COMMUNICATION SKILL!

Have you ever been frustrated by someone because he/she is not doing the job you tell him/her to do? You tell this and they do totally the opposite of what you told them to do!
The worst part is, you tell them something today and three weeks later the job is not done and they will start making excuses on why the job is not done. It will drive you crazy!

I learn over the years that sometimes it’s best to have your employees write down the things you want them to do, so they know exactly what you want them to do on the paper, so there will be no more misunderstanding or miscommunication. It is all written down.

I personally make the habit of writing 6 things that I want to accomplish every day. I learn to prioritize the 6 things that I’d like to do daily. You can teach your people how to do this, write down 6 things that they want to work on that day on a piece of paper, go through the list and make sure the 6 things are done that day.

Make sure your employees understand what you want them to do! Never ever assume that your employees understand and exactly know what you want them to do, it is best to make them repeat the instructions you give them couple times and write them down!

People will good communication and listening skills will automatically write your instructions you give them down and they will listen to your instruction will with full attention! They will even ask you if they are not clear with the instruction. When they ask you, please don’t do the drill sergeants style management like “DIDN’T YOU GET IT THE FIRST TIME?” If you’re like a drill sergeant manager who loves to scare your employees by threatening and intimidating them, I can assure you that your business and company will go down the drain in no time.

Make sure the people you hire to do a specific job are qualified with the skills and the experience that is needed to do get the job done!

I hope these tips will help you to grow a better and bigger business. We wish you the best and remember what Dale Carnegie says “People have signs on their forehead that says treat me as I am important.”

Entjik Jeffrie - EzineArticles Expert Author

© Copyright 2005 , Author: Entjik Jeffrie, All Rights Reserved.

New reviews and research suggest that excess weight coupled with poor diet is the main cause of cancer. Almost 1/3rd of eight odd million cancer deaths a year around the world are as a result of lifestyle and environmental factors. Good habits may not rectify bad genes but they can counter their effects.

The main risk factors that account for more than 35% of cancer deaths are Smoking, no physical activity, alcohol, diets void of fruits and vegetables, obesity, alcohol, pollution, unsafe sex and reused needles.

Smoking, alcohol abuse and diet that contains too few or no fruits and vegetables are the front running and controllable risks for about a dozen kinds of cancers.

The rate of cancer deaths is more in developed countries despite having lesser population. The reasons for this are attributed to use of alcohol in abundance, smoking and obesity, mostly male issues. Females are nevertheless not far behind, and are catching up.

Smoking is known to cause lung cancer for donkey’s ears. Despite the statutory warnings on the packs, people at large seem to carry on with the habit, being fully aware of the consequences. Changing their lifestyle to reduce risk is a very important decision they should make especially when the perspective turns to their family and their support. Losing that excess weight and a little exercise can keep cancer at bay. Moreover, this can greatly help in fighting other diseases and improves the quality of life. Obesity has also been associated with depression for a long time. Developing a positive attitude will greatly benefit a person physically and psychologically. Beer and wine have proven to help protect the heart in moderate quantities but no proven benefits are observed against cancer. But, where does the need to protect the heart arise from, once you have that positive attitude and take things as they come one at a time, there is not reason why alcohol consumption on a regular basis cannot be avoided.

Changing your lifestyle, considering the above suggestions would go a great way in reducing the risk of cancer. Why suffer knowingly? The symptoms become evident much before the disease itself. Make sure you take the right steps in the positive direction.

Current precise Global Positioning System measurements acquired on the 16-17th August have established that Monte Bianco amounts to 4810.5 metres. Mount Blanc is covered by a heavy ice-cap which has grown bigger by 2.1 m in just 2 years furthermore more surprising the bulk of the snow and ice has all but doubled up . At least that’s as reported by the experts.

The amount of snow and ice was calculated for the maiden time during 2003. It measured 14100 cubic metres above 4800 metres. It equaled merely 13700 cubic meters in 2004 perchance due to the high temperatures with positive temperatures even at 4900 meters elevation. Notwithstanding the icecap has virtually doubled since then and at present amounts to 25000 metres cubed.

Chamonix Mont Blanc’s valued local weather forecaster Joelle Allan said the increment in the mass of the ice is one of the counter intuitive outcomes of climate change: Snow hasn’t expanded generally in the Alps but with climate change we are seeing a lot of hot prevailing westerly winds that bring rainfall at lower altitudes but in summertime this results in thick snowfall that falls above 3800 meters height thus the amount of the ice is expanding. Contrast this to the situation during winter when snow crystals are very cold and are transferred by air currents and so don’t settle on the top.

This is what should be done to safely use a wood heating system. Before you ever start a fire in your wood heater check the stove pipe and chimney. Look to see they are properly connected and that they have no holes showing. Fumes like carbon monoxide, as well as smoke, could escape into your house through a hole in the stove pipe, as could flames f you ever have a small chimney fire. That could start a house fire.

Open a window some to allow oxygen from outside to enter the room where your heater is burning. The fire burns up the oxygen present in the room when the heater is operating.

It is a good idea to have your heater sitting on a sheet metal base, that stretches out in front of the heater’s door. This metal sheet spreads out any excessive heat on the floor and should the fire spit out burning embers when the door is opened for putting wood in, the floor will be protected from burns. This can often happen if the wood being burnt is not completely dry. Some types of wood like spruce will tend to pop and spit embers frequently while burning.

Check the fire proof chord seal around the door of the heater, making sure that there are no holes or gaps present. You want the fire box of your heater air tight when you close the draft lever shutting off the air flow. The draft lever allows you to control how hot the fire burns. Closing the draft lever slows down the fire by stopping its oxygen supply.

You should keep a door seal repair kit on hand. It contains a tube of liquid adhesive and a length of fire proof rope-like chord. If you can see the light of the fire through the edge of the door where the door seal is located, repair is needed.

It is best to do the repair when the door of the heater is still quite warm. Measure and cut the correct length of door sealing chord that will fit all around the door in the groove. Scrape out any of the old chord still inside the heater door groove and when clean wipe it with a rag. Apply the liquid adhesive a few drops at a time to the inside of the groove. The warmth of the door will cause it to become sticky in a few minutes. When the adhesive becomes gel-like, press the chord into the groove with a screwdriver. Hold the chord in place for a few moments while it sets, attaching a few inches of the chord to the groove at a time. When it is all in place, close the heater door. Tighten the door latch as much as possible and let it set for about fifteen minutes.

The chimney must be checked for an excess of soot deposited on its inside. It is a good idea to open the hole for the soot to fall down the chimney and stove pipe into the heaters burning chamber. This is done by turning two fire bricks on their side at the top of the heaters burning chamber.

Wear old clothes. Take hand wiping rag, chimney cleaning brush, and the tools needed to remove the stove pipe cap at the top of your chimney. Carefully climb onto the roof. Take off the chimney cap and brush the soot off the inside of the cap. Look inside the chimney. You will likely see a layer of black soot covering the top of the chimney. Blow it away. Take the chimney brush and carefully push it down and pull it up the chimney. Do this repeatedly until you see no more black near the top of the chimney. When it’s clean reattach the cap onto the chimney, clean your hands and tools with the rag and be careful climbing down off the roof. Take your time. It is not worth getting hurt by falling.

Wood heat is a comfortable way of heating your home but it does take some safety knowledge and precautions to do so safely.

Michael Russell - EzineArticles Expert Author

Michael Russell

Your Independent guide to Safety

In my “Roadblocks to Creativity” e-course, I ask the question:

“What’s your first thought if someone hesitates before giving you their opinion about your creative project?”

One artist wrote: “When some one hesitates before giving their opinion of my work, I think it is going to be negative; I recently showed some work to my boss and her criticism was so harsh that I now won’t show her anything, but the worse part is–it made me even more conscious of showing my work to others as well. She was going through some hard stuff at the time, so my timing was way off.

I now will show my work if it is something I am really sure of—-or to someone that isn’t so harsh. When showing some one else my work–if I get a negative response I take it as some thing against me personally. Not too smart.

I replied to this person:

It’s too bad that you had such a negative experience when you showed your work to your boss. It’s great that you recognize that she was having a bad day, and that her response had more to do with that than the value of your work. But I hear some distorted thinking that now you can NEVER show her anything (“all or nothing” is a prime example of distorted thinking).

I think you’re absolutely wise to protect your fragile creative projects as they’re being brought into the world. There are certain stages of a project when you really should choose very carefully who you share them with.

This correspondence got me thinking about the fragility and sensitivity of the artist soul, the seeming insensitivity of the “real world” and how to bridge the two.

Two of my creativity heroes, Julia Cameron and SARK, each have much to say on the subject.

Julia Cameron, in the chapter of The Artist’s Way titled “Week 12: Recovering a Sense of Faith“, describes “Wet Blankets” as those people in our lives who dampen our creative spirit. She suggests that we “move silently among doubters”, and that we actually craft lists of who will nourish and support us and thosewho are sure to act as “Wet Blankets”. Then it’s up to us to protect our creative dreams by choosing carefully who to share them with.

SARK, in the chapter of Make Your Creative Dreams Real titled “Fabulous Fifth Month: Creative Dreams Support Systems“, advises us to be proactive and that we teach our friends and family how best to support us in our creative work. She gives concrete suggestions about what to say and what to ask for. She also gives guidelines for looking outside your regular circle of family and friends and forming a “creative dream team” with other artists for the specific purpose of nurturing each other’s creativity.

Julia Cameron also points out that a common self-sabotage mechanism can be running straight to a “Wet Blanket” when we’ve got something exciting (therefore scary) going on. I’ve done this myself.

It happens when one of my creative dreams is taking form and shape. This is when I get that feeling of being connected to the Universe, of receiving “divine” inspiration, of really being onto something that feels right for me AND in service to the world at the same time. It’s exciting and it’s also very scary.

I can take many paths at this point. One path that I sometimes choose is to immediately seek validation, reassurance and support. It’s a lifelong habit of not quite trusting myself (and, really, not quite trusting the Universe, which is very silly of me!), and of needing something outside of myself to tell me it’s ok (and that I’m ok).

I remember once when I was feeling excited, scared and on the verge of something amazing. I immediately reached for the phone, didn’t choose carefully, and opened myself to feedback without requesting the specific type of feedback I was after.

When I was told the project wasn’t ready, that I needed to do more research, that I shouldn’t rush into it and that “this type of thing” hadn’t proven to be successful for others, I was crushed and devastated (exactly what that self-sabotaging part of me wanted).

Luckily I am VERY stubborn and defiant (not always my best qualities, but in this situation they actually worked FOR me), and after a couple of days of licking my wounds I was able to build up my hope and faith in the project again, regardless of what that person said.

That project did see the light, and it is bringing success. It feels right for me AND it’s serving the world.

Here are some steps to consider BEFORE reaching out and sharing your creative work and dreams – I’ll be keeping these in mind as well!

1. Choose carefully. Think about people you’ve shared with in the past and what kind of responses you got. Think about how it felt to have the conversation and how you felt afterwards – did you feel like you couldn’t wait to get back to creating something else or did you feel like hanging it up for good? If it’s someone you’ve never shared your creative work before, imagine having the conversation and what response you might get. Choose the person who will build you up, not tear you down.

2. Consider the timing. The less formed the idea, the more “fragile” it is and the more important it is be supported in a non-judgmental and creativity-enhancing way. Are you truly ready to let someone into the process or would it be better to keep it to yourself for a while longer? Be very honest with yourself about this. Get still and quiet and listen closely for the truth when it comes.

3. What do you want? Again, think carefully about this and be honest. Do you want support and validation so that you can be re-fueled in your excitement of the project? Do you want a sounding board so that you can hear yourself think (talking to someone else can be a GREAT idea generator)? Or do you want to invite constructive criticism and suggestions for making the work better?

4. Ask for what you want! The other person can’t read your mind and depending on their line of work and their personality type they may instinctively want to give advice, make suggestions or look for possible reasons why something might not work.

Many wonderful creative sparks have been extinguished by conversations that never should have happened. Don’t let yours be snuffed out!

© Linda Dessau, 2005.

EzineArticles Expert Author Linda Dessau

Linda Dessau, the Self-Care Coach, helps artists enhance their creativity by addressing their unique self-care issues. Feel like your creativity is blocked? Sign-up for your complimentary copy of the popular e-course, “Roadblocks to Creativity” by visiting http://www.genuinecoaching.com

Do you know an individual at work who is a chronic complainer? Are YOU a chronic complainer? People don’t like complainers. Listening to a chronic complainer gets people depressed. They prefer to associate with people that make them feel good. If you are always complaining about something, people will start to ignore you.

If you’re a chronic complainer, you’re sabotaging yourself and your success at work. In this article, I explain how you can improve your outlook at work and improve your prospects for success. The first thing you need to do is get in touch with reality.

People are not perfect and you shouldn’t expect them to be. An organization is a group of people, so no company or organization can be perfect. If you expect your organization to be perfect, you need to change your expectations.

Instead of expecting things to be perfect, expect everything to be totally screwed up at all times. Then on the rare occasion when something does go right, you will be pleasantly surprised.

There are many problems that you can’t do anything about. Learn to work around the things you can’t change. Some things you can change. Instead of whining and complaining, take responsibility for a problem you can solve. Don’t try to change the world, focus on improving your own little corner of the company.

You might realize that there are many problems you might be able to solve. Don’t try to solve all the problems at once. Prioritize the things that you view as problems and choose your battles. Attack the most important problem first.

When you complain, limit your complaint to one problem and be specific. Along with your complaint, suggest a realistic solution. If you can’t think of a realistic solution to the problem, then how do you expect someone else to solve the problem?

Sometimes it’s best to put your complaint in writing. Put your written complaint aside for a day. Don’t submit your complaint until your writing is clear, logical, and carefully thought out. By the time you finish, you may realize that you didn’t completely understand the problem, or you may decide that the problem isn’t worth complaining about after all.

If your complaint involves a person, avoid attacking that individual. Don’t complain that the individual is stupid or inconsiderate. Complain that what the individual did was stupid or inconsiderate. If a person works really hard, they might be able to change how they act, but they can never change who they are.

Complaining about your boss or a higher manager is very dangerous. Don’t complain about the boss to your coworkers. If your boss loses face, the only way to gain back their self respect may be to fire you. Ask your boss for a private meeting and discuss the problem in a calm and polite manner.

Whether the person you are complaining about is your boss or a coworker, try to make some compliments along with the complaint. Everybody has good and bad characteristics. Make sure the individual understands that you recognize and appreciate their good characteristics. That person may not realize that anyone thought they had good characteristics and you may gain a new friend.

Note: Similar to never complaining about your boss to coworkers, a consultant should never complain about his company to the firm that he is hired out to.

It may be difficult to recognize, but all problems have a good side. Many problems are opportunities in disguise. Look for the positive side in every problem. Approach all problems with a sense of humor. If you can find the positives or the humor in a problem and you make positive statements to your coworkers and your boss, you will greatly improve your prospects for success at work.

Copyright(C) 2004 Bucaro TecHelp.

Permission is granted for the below article to forward, reprint, distribute, use for ezine, newsletter, website, offer as free bonus or part of a product for sale as long as no changes are made and the byline, copyright, and the resource box below is included.

About The Author

Stephen Bucaro

To learn how to maintain your computer and use it more effectively to design a Web site and make money on the Web visit bucarotechelp.com. To subscribe to Bucaro TecHelp Newsletter visit http://bucarotechelp.com/search/000800.asp

WHAT IS OUTBOUND FAX AUTOMATION FOR SMB’s?

Today, most small to medium sized organizations understand outbound fax automation as the ability to send faxes with their computers using the email or internet. This is only the tip of the business productivity iceberg. Outbound fax automation is about saving time and money by eliminating manual fax creation and submission. It is the use of a computer based faxing solution in a specific manner for sending outbound faxes. All computer based fax solutions ARE NOT created equal. The selection of the best solution will depend on budget, fax volume, identified fax workflow inefficiencies and future eDocument Delivery initiatives.

For outbound faxing, the top 5 ways to increase the productivity are:

1. Automated Desktop Faxing
2. Fax Broadcasting
3. Sending Faxes using Email Distribution Groups
4. Fax-Enabling Billing and Invoicing Applications
5. Outbound Fax Management

Automated Desktop Faxing

Most office administrators or office managers are involved in the mailing or faxing of documents. These documents typically include reports, newsletters, invoices, announcements and marketing literature. The manual mailing and faxing of these types of documents is labor intensive, cost prohibitive and significantly time consuming. Automated desktop faxing eliminates printing, mailing and faxing of reports, form letters, newsletters, announcements etc by hand. Automated desktop faxing happens directly from your computer. Faxing tools are installed within your document processing applications Microsoft Word, Crystal Reports etc as well as your contact database applications (Microsoft Excel, Access, Goldmine, Maximizer, etc).

Fax Broadcasting

Fax broadcasting is another form of automated outbound fax automation. It significantly reduces repetitive steps and increases the speed of delivery of documents. For many SMB’s fax broadcasting is a vital part of their ongoing marketing, product announcement and customer communication strategies. With the influx of email spam and spam filters, it’s becoming increasingly difficult to reach your own customers. Sending a fax often eliminates this concern, because unlike email, faxes are always read and delivered when recipients are properly identified. When selecting a fax broadcasting solution ensure it is capable of performing the following steps:

1. Ability to create a highly legible faxable document.
2. Ability to create or use an existing database list from a variety of formats (CSV, TEXT, EXCEL, ACCESS, SQL,)
3. Ability to map database fields to the content of the fax document for personalization.
4. Ability to manage the entire process easily. Management includes tracking, monitoring and modification and resubmission.

Sending Faxes Using Email Distribution Lists

Fax automation is about leveraging existing technologies and resources. Sending faxes using email distribution groups allows you to use a centralized phone book or recipient list. It eliminates the need to create or maintain separate phone books. In addition, third party applications and other databases have links directly into email contacts or distribution groups. The most common locations for prospect or existing client records and detailed information are contained within a contact manager, sales application or Microsoft Outlook Contacts.

Note: Sending faxes using email distribution groups IS NOT the same as sending faxes through email. While sending faxes through email provides a central repository for most electronic communication methods, there are also several drawbacks including:

1. Sending faxes through email eliminates the real-time transaction process or benefit of sending a fax.
2. Each fax sent directly from email creates an individual email message with a [FAX] recipient type which is subsequently stored on your local machine and email server.
3. Depending on size fax recipient lists, sending faxes through email using distribution lists may significantly slow down your email server or network.
4. Addition disk space is used in sending faxes through email.

Fax Enabling Billing and Invoicing Applications

Outbound fax automation is about improving cash flow through improved accounts receivables and reduces costs. Traditionally, accounts receivable departments have manual data entry systems to which purchase orders are entered and processed. Once processed, invoices are manually printed and mailed to clients for payment. Printing, envelope stuffing and mailing of invoices is also a labor and resource intensive task. In addition, USPS mail costs 0.39 or greater for deliver and takes on average 48 hours for delivery and payment of the invoice generally occurs several days later. All of these manual processing steps and consumable costs are eliminated through outbound fax automation. Your billing and invoicing application can be fax-enabled and with a simple push of the key on your keyboard, invoices are be delivered to clients in seconds – with confirmation receipts!

Outbound Fax Management

Outbound fax management helps businesses grow in several areas simultaneously. Paper intensive SMB’s use outbound fax on a daily basis to market, generate and close business. It is rare that a day will go by without sending a fax. Fax management involves the management of all outbound fax transmissions. This includes the review of fax usage (by department) in terms of transmission time, delivery destinations (by area code and/or recipient) and subject matter (invoice, P.O., expense report, announcement, newsletter).

TargetFax Document Imaging – Chris Norwood has been in this industry for over 13 years and is currently the Business Development Manager for One Touch Global Technologies. One Touch Global Technologies is a Platinum Solution Provider, Specialized Software Developer and Systems Integrator for several of the leading fax server and document management technologies on the market. Chris may be reached directly at cnorwood@otgt.com .
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